Set Up Email In Outlook – One of the actions usually associated with opening a company website is creating corporate emails under the same domain. For many small businesses, using a free email account with, say, Gmail or Outlook will suffice. But when an organization wants to start improving its online presence, it will usually switch to using company email.
Jumping into this kind of e-mail can create certain problems if we don’t set them up right at the beginning: from the inability to send or receive emails, to the saturation of the storage space associated with each account.
Set Up Email In Outlook
In this article, we’ll go over the process of creating and setting up company email and how to specifically use Microsoft Outlook as your company’s primary email channel.
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Before we start implementing a company email, we need to prepare a series of data that will usually be provided by our hosting, domain or mail provider. The minimum information we will need will be:
These are the most common fields when setting up your company email. There are other variables that can affect our account, which our provider must specify if we really need to change them.
Once we have the basic data to set up our company email, we have to choose which program or application we want to manage it. Whether we access our corporate email from a computer or our smartphone, the steps to get started will generally be as follows:
If everything went well, we will complete the company email setup correctly. We can only confirm that it is working properly by sending and receiving a test email.
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Today you will learn to set up your corporate email in Outlook in the fastest and easiest way, follow all the steps in order and tell us how your email works.
Step 11. Click the next button, the system will load and display the message that the tests have been completed successfully.
Step 12. Test your email by sending mock emails. Be sure to check out the send and receive functions as well. Once this is done and no errors are found, you can start working normally on your accounts.
Although the process may seem simple, sometimes problems will arise such as not being able to send or receive emails. Some of the most common are:
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As we mentioned at the beginning, using the company email brings a more professional image to our business. But to be able to use it without problems, we have to perform its correct configuration. If you still have doubts about how to set up your company email or want to start using the account in your business, don’t hesitate to contact us. If you set up an email address in Control Panel, you can set up that account in your Outlook 2016.
Enter a name for your account (this name is displayed in the list of accounts) and the name of the sender that your e-mail recipients will see.
Enter your full email address followed by your password below. You set the password in the control panel when you set up the email address.
To configure the e-mail address yourself, go to «Manual configuration or additional server types», then click «Next».
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Using IMAP saves your emails on the server. Every time you read an email, a copy is downloaded from the server.
Using POP3 downloads and saves your emails in Outlook. The messages are then deleted from the server. This way you can also read your emails offline at any time, for example if you are on the train.
Always enable authentication for your outgoing mail server. The simplest option is to select “Use the same settings as my inbox server”
Click on «OK» to confirm the settings and then on «Next». The account settings will then be checked and you will see a success message if the account is set up correctly. Learn how to set up Outlook for Office 365, Outlook 2019, and Outlook 2016 with your email account.
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Steps to set up an email account in Microsoft Outlook 2019, 2016 and Outlook for Office 365 using IMAP (recommended)
Mazel Tov. You have now set up Microsoft Outlook 2019, 2016, and Outlook for Office 365 to send and receive email using a secure IMAP and SMTP connection.
Mazel Tov. You have now set up Microsoft Outlook 2019, 2016 and Outlook for Office 365 to send and receive email using a secure POP and SMTP connection.
This means that there is an error in the process of setting up the automatic detection. This may indicate a problem with your domain’s DNS settings.
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Mazel Tov. You have now set up Microsoft Outlook to send and receive email using a secure IMAP and SMTP connection.
The Microsoft Outlook® Autodiscover service searches your domain’s DNS for a special SRV record. We will automatically set these records when we create your hosting account so that it will function normally without you having to do anything.
If you are using a third-party name server or have changed your DNS records, you may find that the autodiscover setting fails. To fix this, make sure your DNS records are configured with the following SRV record
As a courtesy, we provide free information about how to use certain third-party products with your Service. But we do not endorse or provide direct support for third-party products. We are not responsible for the functionality and reliability of third-party products, and we are not affiliated with, sponsored, or endorsed by Microsoft or Microsoft Office products. For direct support for your Microsoft Office product, contact Microsoft. If you’re looking for an easy and efficient way to organize your email accounts, consider using an email client like Microsoft Outlook.
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Adding an email account to Outlook can seem daunting to beginners. No need to worry though – this guide will show you how to set up Outlook quickly and easily.
If you want to add a Gmail account to Outlook, you’ll only need an email address and password. This is because Microsoft Outlook will automatically add your Gmail account using IMAP. The process should be similar if you use a similar free email provider.
If you’ve enabled two-factor authentication (2FA), make sure your authenticator app like Google Authenticator and its password are ready.
Before adding the incoming and outgoing mail server information to your email client, you will need to find your email configuration information.
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If you use email, log into your hosting account, go to hPanel and scroll down to the email section. Then click on Email Accounts.
Click on your domain name and go to Configuration Settings -> Manual Configuration to view email protocol information.
Copy and paste the details into a notepad file for safekeeping or leave the page open while you set up Microsoft Outlook.
Microsoft Outlook comes in different versions. We will talk about setting up Outlook 2019 and 2016. It is important to know which one you are using as the setup process is slightly different for each version.
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The steps for setting up Outlook on Windows and macOS are very similar. This guide will focus on setting up the Windows version of the program.
Want to manually add your email address to Outlook? It’s quick and easy – just download your IMAP and SMTP configuration details from hPanel. Then open your email client and add a new email account. Enter the details in the appropriate fields. If you encounter errors, please reset the password and re-enter the parameters. For more information, follow the guide below.
To configure the outgoing and incoming mail server settings, click Advanced Options, select the Allow me to set up my account manually box, and click Connect.
Choose between POP or IMAP. If you use multiple devices to access your email account, we recommend choosing IMAP.
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On the IMAP Account Settings page, fill in the Incoming Mail and Outgoing Mail fields with the hostnames and port numbers of your mail servers. Next, select SSL/TLS as the encryption method for incoming mail and click Next.
If an error message appears, click Change Account Settings to return to the previous screen. Once there, double check your settings.
If the information you entered is correct, the window below will open to let you know that the email account has been added successfully. Click Finish to see your mailbox.
To add more email accounts, go to File and click Add Account. Then follow the same steps as before.
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To automatically configure an Outlook inbox for an email address, you’ll need an email address, the correct MX records set up, and your domain pointing to our servers. Add the following CNAME record to your domain’s DNS zone:
Note that it can take up to 24 hours for changes to DNS records to propagate. Once you’ve done this, open Outlook and add a new email account. Enter your username and password. It should take up to 10 minutes for the email client to successfully connect to your mailbox.
After opening the program for the first time, a splash screen will appear. Click Next to continue the setup.
Under Server Details, click the Account Type drop-down menu and choose POP or IMAP – we’ll choose IMAP this time.
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Then, re-enter your email address in the username field along with your password and click the More Settings button.
In the next popup,
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