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You want to send the same email to different people, but still want a touch of personalization in it. Doesn’t that make you want a tool that could make this job easier for you?
Send Mass Email In Outlook Hide Recipients
Sending multiple emails in Outlook is not as scary as it sounds. There are, of course, several complexities involved. But after understanding the functionality of the software, managing your business and locking in sales will be easier and more efficient. Of course, you need to work on a business email template for the email to work well. Once you do this, sending emails will automatically become easier.
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In this article, we’ll cover everything you need to know about multiple emails, Outlook, and how to send multiple emails in Outlook this way.
According to MarketingSherp, 61% of consumers enjoy receiving weekly promotional emails. You can decide the type of email you want to send to customers based on who they are and what they do. We have compiled the list below to help you understand better.
You should consider that your email list is not made up of the same people. Each of them will have their own interests and preferences. Understanding their needs and wants is what it takes to create an effective email marketing campaign.
We’ve given you an overview of what type of email you need to send to existing and potential customers. Each type of email plays a role that makes different spokes on the proverbial marketing wheel. They contain:
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Often referred to as the cash cow of emails, opt-in emails can increase revenue by over 320% compared to promotional emails. This is because the recipient is very interested in being the latest subscriber.
You should make sure that your welcome email is detailed and includes information about all the products and services you offer. Add an engaging and effective call to action and you’re good to go.
The importance of newspapers cannot be underestimated. It helps build customer relationships and build goodwill. It provides a platform for your products and your brand. Newsletters help customers stay informed about the latest happenings and offers, which in turn are ready to pique their interest.
Emails with special offers include coupons, discounts, special offers, etc. can help you sell. You can offer several special offers to your customers, whom you call VIPs.
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Using catchy email subject lines can make your customers feel special and noticed. This will help you in two ways – increasing customer loyalty and generating revenue.
If you have a strong existing customer base, product announcement emails can really help increase sales. In fact, sending these emails to existing customers can increase conversions by 60-70%.
You need to create an effective sales email template to increase the chances of the customer placing their order.
The fact that your customer has added something to their card shows that they are interested in the product. With an average click-through rate of 21%, roughly half of people place their orders.
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Confirmation emails serve as proof of an action taken, such as reservations, orders, and more. This type of email can be sent to both customers and website visitors.
Through these emails, the customer can update payment and shipping information, get instant support, and get an expected delivery date. Since customers have high expectations from this mail, the open rate of the email is also high. You can put some promotional content at the end.
Curated content refers to a collection of high-quality and useful content that may be of interest to your customers.
To achieve effective content editing, you need to choose a topic and then find the right content. Neil Patel created a checklist to better understand content planning. Here’s the bottom line.
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Customer reviews play a very important role in determining the quality of a product and its appeal. With 84% of customers trusting online reviews as a personal recommendation, review emails can be very helpful. Your existing customers also feel that their opinions matter and gain trust in your brand.
Milestone emails can be to celebrate a milestone for your company or customer relationship with you. For example, your company has completed ten years of business, or a customer signed up to your email list last year.
This makes the customer feel special and increases their loyalty to your brand. You can also offer them special discounts to encourage sales. Talk about killing two birds with one stone.
According to Campaign Monitor, approximately 53% of emails are opened on mobile devices. This creates a need to optimize emails to make them more user-friendly.
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If an email is hard to read or unpleasant to look at, people are quick to delete it and some even click the dreaded unsubscribe button. Sending more personalized emails is definitely great, but mobile optimization has also become a must with the changing times.
Sending personalized emails or sending multiple emails individually can be done quickly using the mail merge feature of Microsoft Word and Excel and Outlook.
Mail merge can help send the same documents with different details to different people. Your mail will have the same format, the same text, the same graphics, but it will have a personal greeting. You can also make the email subject unique.
These two components are then “merged” together using a mail merge (see how aptly named that is?). This way you can send more emails in Outlook without spamming your customers.
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(Note: Matching fields appear in the column headers in the mailing list. If you find a mismatch, use “Matching Fields” to verify accuracy. If you’re still facing a mismatch problem, select the drop-down list for that field. Match the column to a column in your list. )
As mentioned above, you can also select the list of recipients by creating a table in MS Excel. In this case, the recipient selection process will be slightly different. Read on to learn more about it.
After starting the mail merge, click “Select Recipients” and then “Use Existing List”. You need to select the excel sheet you created earlier and select “Open”.
When the “Select Sheet” window appears, select the sheet name that contains the recipient information. If the first row of the created table contains column headers, you need to click “First row of data contains column headers”. Then click “OK”.
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You can then continue with all the other steps to customize the greeting lines and include the body of the email. Selecting the recipient list can be done in Excel or Outlook, the end result will not be different.
Here are some tips to help you send a mass email to every individual, saving you more time and effort.
Let’s start with the benefits of sending bulk mail in Outlook. First, as a user you will not need another tool to send newsletters. Second, your email recipients receive personalized emails that can increase your chances of making a sale.
The disadvantages of using Outlook are mainly focused on the display of messages. Newsletters may not display correctly due to the absence of a newsletter tool. Similarly, if the recipient has a different version of Outlook than you, there may be display issues. There are also no customization tools for users to use in Outlook.
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That being said, the ease of use and efficiency of bulk emailing to individuals makes it very attractive and appealing to many users.
BCC stands for Blind Carbon Copy and is used to send the same email to another person with the benefit of additional hidden email addresses. BCC is very deceptive – and is the most commonly used form of spam.
The problem is that the sending server, the recipient’s domain server, and the recipient’s email server will perceive your bulk mail differently.
The sending server detects that you are sending an email to multiple email addresses at the same time. Some of these emails may even be delivered to email addresses in that domain, which will then be seen by the recipient’s domain’s mail server. If you accidentally send an email overseas, the recipient’s email server will also see it.
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All of these will count as penalties, increasing the chance that more of your mail will end up in spam. For this reason, it is better to send multiple emails from Outlook.
When you finish writing an email, Microsoft Outlook sends the emails almost immediately. This may not be good for most of us. The good news is that Outlook gives us the option to snooze outgoing emails.
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