How To Send Personalized Mass Emails In Outlook With Attachment – How to Send Mass Emails in Gmail and Outlook That Feel Personal 5 Steps to Looking Awesome Instead of Looking Weird
Want to send a mass email from your Gmail or Outlook inbox… and look great in front of your email receiving audience? 😎
How To Send Personalized Mass Emails In Outlook With Attachment
There are many ways to send mass emails, so let’s summarize what options are out there and guide you to the right option for you 😄
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We all know this method of mass emailing. It’s quick and simple, but often produces awkward results. And it doesn’t look very professional.
In addition, you need to copy the list of recipients correctly to the BCC field, and the number of these recipients is always limited.
In short: it’s almost never the right choice. If you don’t have time or don’t care, you will inevitably look unprofessional. 😟
Need to send a mass email to over 2,000 people today (and it really should be today and only today)? Then this is probably your choice. If not, go to option 3!
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If that’s okay, check out our guide on how to use Mailchimp (which is what we use for our email newsletter).
If you want to send mass emails that feel personal and are more likely to be read, we’ll get to that now. 👇
Need to send personal-looking bulk emails to hundreds or thousands of people at once? Then this is definitely your preferred option.
Use a platform (like Salesflare) that connects to your inbox and sends personalized emails at scale that are indistinguishable from the ones you send manually (if you can’t wait: here are 5 easy steps to do it!).
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The limitation that comes with all this power: with services like G Suite (Gmail professional) or Microsoft / Office 365 (Microsoft’s competing email service), you can send up to 2,000 emails per day. If you need to send more emails than this, the platform will (in most cases) spread the emails over several days.
What if you want to make sure people respond (or open or click) and email them multiple times until they do?
Here are some common reasons our customers choose it (click to watch a YouTube demo):
Want to be a professional? Creating a sequence of emails instead of just one email is step 4 in our step-by-step guide (optional). 👇
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We’ll show you how to do this with Salesflare, because it’s the software we built and use ourselves, and it also has a number of advantages:
Not sure about using Salesflare? Don’t worry, as I said, the steps are the same between platforms, so let’s dive in. 🤓
To send a mass email from your Gmail or Outlook mailbox using the platform of your choice, you must first connect your mailbox. This is the first thing you do when you sign up with Salesflare.
In the former case, it’s best to use a platform like Salesflare that offers mass email and CRM in one place. This will avoid a lot of unnecessary work.
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In the second case, you can look at integrating that other system with your email platform. Our customers use, for example, Zapier or Piesync for this purpose.
Do you only have one full name for each person? Do not worry. Salesflare will automatically split it into first name, first name, first name, prefix and suffix. So you can customize your emails without any problem.
Write the email as if you were sending it to a specific person, then replace certain words (such as their name, company name, etc.) with merge fields.
If you use Salesflare, you can also see if the same people who clicked on the links in your emails visited your website, what pages they looked at, when and for how long. Just install the script here which you can find in Salesflare Settings.
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Wondering what you can use it for? Check out these use case videos from our customers on Youtube.
Ready to ship? Maybe a quick test email to make sure (click the “send test” button in Salesflare), then… inboxes!
Just create a visual pipeline with the steps needed to get people through. This will give you the overview and control you need to close the maximum number of deals.
Want to learn more about how to do this successfully? Read our guide on how to build a solid sales pipeline and manage it like a pro.
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Do you have any questions after that? Give us a chat from our app or website! We are happy to help you.
I’m the co-founder of Salesflare, simply a powerful CRM for small businesses. I love growth, sales automation, and building great products. In this tutorial, we will consider in detail how to merge mail in Outlook 365, Outlook 2021, Outlook 2019, Outlook 2016 and earlier versions.
Mail merging is a real time saver when you need to send individual emails to multiple recipients. It provides business updates, seasonal greetings, and more. works great for sending so that each recipient receives a private email with their information, without knowing who else the message was sent to.
There are several ways to merge mail in Outlook, and we’ll take a closer look at each method.
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Mail merge is the process of creating mass emails tailored to each recipient by accessing information from a database, spreadsheet, or other structured file.
Basically, you create your message template by putting placeholders in place, and mail merge extracts the recipient details (eg name, email address, etc.) from the source file and inserts them into the email instead of placeholders.
In the end, everyone is happy – buyers feel unique and valued by receiving a personalized message that addresses their specific concerns, and you enjoy an improved engagement rate 😉
If all the people you want to contact are already in the Contacts folder in Outlook, you can perform a mail merge directly from Outlook. For convenience, we will divide the whole process into 6 important stages.
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First, you need to select which contacts you want to send an email to. For this, go to Outlook
(CTRL + 3 shortcut will take you there immediately), select the desired folder from the left panel, and then select the people of interest.
Select the check box if you want to save the selected contacts and fields for later use. Data separated by commas will be saved in a Word document (*.doc).
, make sure that all the fields to be merged (including the Email field!) are displayed in the current view.
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Tab is selected, ready to select merge fields. You can think of them as a kind of placeholder that tells Word where to enter personal details.
Since all good communication begins with a greeting, you should add this first. So, click the Salutation Line button on the ribbon and select the salutation format you want for your email. Additionally, specify which salutation to use if no information is found for a particular recipient.
After the greeting line, press Enter to start a new line in your document and enter your message text. Don’t forget to add a signature at the end, as your default Outlook signature will not be included.
Dialog box, even if you are absolutely sure that you have set up your contacts in Outlook itself, try exporting your Outlook contacts to Excel first, then use the Excel sheet as the data source. Unfortunately, you never know exactly what’s going on inside Outlook 🙁
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Before sending your custom emails, it’s a good idea to take a look at the results to make sure the content of each email is good. To do this, click the Preview Results from button
Send an email to the Outbox folder. Sending will be done based on your current settings: immediately after login or every N minutes.
Hint. If you’re looking for an Outlook Mail Merge with Add-in, try the Shared Email Templates tool, which includes this and many other useful features.
If you already have an email text written in Word, you can start the mail merge process from there. The end result will be the same as when you start from Outlook.
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Mail merging in Word can be done in two ways: using the Mail Merge Wizard or equivalent options on the ribbon. If it’s your first time doing a merge, the wizard’s tutorial might be helpful, so we’ll use that.
If the mail merge data is stored outside of Outlook, you can use an Excel worksheet or an Access database as the data source when performing a mail merge in Word. The steps will be the same as in the example above. The only difference is step 4 of the Mail Merge Wizard you select
If you feel you need more detailed instructions, please see this end-to-end guide: How to Mail Merge from Excel to Word.
If you are looking for a way to send personalized bulk email campaigns from you
How To Send Mass Email In Outlook
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