How To Send An Email Using Gmail – In Gmail, you can send not only from your @gmail.com or G Suite email address, but also from any address aliases you set up in the “Send mail as” section of your Gmail settings. If you send a merge campaign “from” one of these alias addresses, your email delivery may be affected, as your emails may not be sent through Gmail’s highly deliverable email servers.
Previously, you could set up any additional addresses in your Gmail account to use as a sender address and send those emails through Gmail’s servers. Gmail changed this policy a few years ago and now forces you to enter SMTP server credentials for any new address you want to set up that isn’t hosted by Gmail or G Suite.
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For example, I own the domain silicomm.com and I have an old email address [email protected] , silicomm.com is not a G Suite domain. I’m actually running my mail server for silicomm.com. My personal email account is [email protected], so if I want to be able to send from [email protected] in my [email protected] account, I have to go into the SMTP server settings to send mail from [email protected] . [email protected]
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Gmail made this change around August 2014. With the increased use of SPF and DKIM for Gmail, it no longer makes sense to allow you to send email through Gmail’s servers from domains that Gmail itself does not control. Gmail has become open to abuse by allowing people to send any email from any domain through their email system.
Google made this change. I have a Gmail account with [email protected] and I set [email protected] as an address alias in 2012, so I was able to do that and still use the Gmail servers. I haven’t touched the settings since then… If I want to make any changes I have to log into the SMTP server.
If you encounter a “Permissions” error when trying to add a sender address to your G Suite account, your G Suite administrator will need to change your permissions for you to do so. By default, this permission is disabled.
To set up additional non-G Suite addresses from your G Suite account, your G Suite administrator must set up permissions to do so.
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Whether Gmail prompts you for an SMTP server when you add a new “send mail as” option depends on the type of Gmail account you’re signed in to and the type of address you’re adding.
If you’re signed in to a G Suite account, meaning your account ends in your organization’s domain and uses Gmail:
Let’s say I currently have [email protected] set up to send via [email protected].
I set the sender address to [email protected] and enter the SMTP server information for the silicomm.com domain.
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Now if I send Gmail merge campaigns to [email protected] , those emails go through mail.silicomm.com and not through Gmail’s high delivery servers. My merge might work fine, but I might lose some shipping benefits. One of the benefits of using a traditional email marketing service like MailChimp or Constant Contact is that Gmail provides its own servers instead of a traditional ESP server, called bulk mail servers.
Third-party SMTP servers may not be configured to quickly route multiple emails at once. Some SMTP servers only allow a user to send a couple of hundred emails per day. In this case, the number of emails you can send will not be limited by Gmail’s own limits, but by the limits of third-party SMTP servers. If you start getting non-Google bounce messages, indicating a rate limiting or delivery issue, then a third-party SMTP server is blocking you.
If you want to route your email through Gmail’s servers, even if you send the “sender” from an external email address, you can use Gmail’s SMTP relay server, smtp.gmail.com. Whether you can access smtp.gmail.com and what credentials you use to authenticate to smtp.gmail.com depends on your settings.
You can authenticate to smtp.gmail.com with any G Suite account, using only your G Suite email account and password as credentials. You need to enable “Allow less secure apps” for this to work.
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You must enable “Allow less secure apps” for your G Suite account to authenticate to smtp.gmail.com with your G Suite email account and password.
If you don’t want to allow “less secure apps”, turn on two-step verification and create a separate app password for Gmail by following the instructions below. This will also work for a G Suite account.
As a G Suite user, you can also choose to authenticate to smtp-relay.gmail.com, which is a special SMTP relay only for G Suite users, not for regular Gmail users.
Unlike G Suite, where the regular account email address and password for regular Gmail accounts will authenticate to smtp.gmail.com, if you enable “Allow less secure apps”, you’ll need an app to authenticate to smtp. A unique password must be set. gmail.com. I consider this a loophole in Gmail’s policy, as I don’t believe this is Google’s intention, but it is still possible to use smtp.gmail.com as the SMTP server for external addresses in a Gmail account. Someone much smarter than me discovered this technique and wrote about it.
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Since you can authenticate to smtp.gmail.com with your Gmail or G Suite account, you can now also route your email through multiple accounts in a sophisticated way. For example, in my G Suite [email protected] account, I can set up an alias from [email protected] (which is not a G Suite account) by authenticating to smtp.gmail.com with my regular Gmail account, [ email protected ] Still confused?
Note that I add [email protected] to my [email protected] G Suite account as the sender address. But instead of using my [email protected] account for smtp.gmail.com, I’ll use my personal [email protected] account.
I am authenticating to smtp.gmail.com with my [email protected] account. However, the password is not the password for ajaygoel999, but I created another app password using this technique.
After Gmail checks the SMTP connection and sends me a verification code, I’m ready to send from my account [email protected] to [email protected].
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Given that [email protected] is configured to authenticate to the SMTP server with the [email protected] account, which Gmail account will the email be sent from? [email protected] where did I set this up or [email protected] which account will the SMTP server use?
It appears that the email will appear in emails sent to both [email protected] and [email protected]
From which account were the 3 emails actually sent? As expected, the [email protected] account was actually sending emails from the “sender” [email protected] because it was the ajaygoel999 account that was authenticated on the SMTP server. how do we know You can find out about this by looking at the header of one of the e-mails you receive.
These are the headers of an email received by [email protected] and indicate that the email was sent “from” [email protected] via the [email protected] account.
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If you’re sending via a third-party SMTP server, do you have to follow the G Suite/Gmail sending limits?
If you’ve set up a third-party SMTP server (not smtp.gmail.com) to handle email for your new sender address, you might think you can now send as much email as you want. After all, why would Google care about the emails you send if they don’t go through their servers? It turns out that some transfer restrictions do exist. In the near future, I plan to conduct additional tests in our lab to determine the limitations of sending via third-party SMTP servers. This will be the topic of the next blog post.
The restrictions get even more confusing if you use smtp-relay.gmail.com or smtp.gmail.com as your SMTP server. Note that the two SMTP relays are not intended for use with Gmail. They are intended for use by external devices such as printers and scanners, as well as external email systems that need to send email through your Gmail accounts.
G Suite: Google states that the daily limit for unique email recipients via smtp-relay.gmail.com is 10,000 emails per day. However, we also know that the limit for sending from a G Suite account is 2,000 emails per day. So the question is, if you’re sending messages from your G Suite account via G Suite SMTP Relay, is your limit 2,000 emails per day or 10,000 emails per day? what is the answer I don’t know, but we will test it in our labs and publish our findings in the next blog post.
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Gmail: Google states that the daily limit for unique email recipients via smtp.gmail.com is 2,000 emails per day. However, we also know that the limit for sending from a Gmail account is 500 emails per day. So the question is, if you send messages from your Gmail account via Gmail SMTP Relay, is your limit 500 emails per day or 2000 emails per day? what is the answer Again, I don’t know, but we’ll check it out, too
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