How To Send A Blast Email On Gmail – How to send personal-looking mass emails in Gmail and Outlook 5 steps to look awesome instead of awkward
Want to send bulk emails from your Gmail or Outlook inbox…and look great in front of the audience receiving the emails? 😎
How To Send A Blast Email On Gmail
There are many ways to send bulk emails, so let’s summarize the options available and suggest the best option for you. 😄
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We are all familiar with this method of sending bulk emails. It’s simple and quick, but often has strange results. And it doesn’t look very professional.
Also, you have to worry about correctly copying the list of recipients into the BCC field, and the number of such recipients is always limited.
In short: it is almost never the right choice. If you don’t have the time or don’t care, you will inevitably look unprofessional. 😟
Need to send a bulk email to 2000+ people today (and it’s only really needed today and today)? Then this is probably the option for you. Otherwise, go to option 3!
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If all goes well for you, check out our guide to using Mailchimp (we use it for our email newsletter).
If you want to send bulk emails that feel personal and are likely to be read, we get it now. 👇
Need to send a massive email that feels personal to hundreds or thousands of people at once? Then this is surely your preferred option.
Use a platform (like SalesFlare) that connects to your mailbox and sends personalized emails at scale, indistinguishable from the emails you send manually (if you can’t wait: 5 easy steps to do it here below!)
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A limitation that comes with all this power: with services like G Suite (Gmail professional) or Microsoft/Office 365 (Microsoft’s competing email service) you can send up to 2000 emails per day. If you need to send more emails than that, the platform will (in most cases) spread the emails over multiple days.
What if you want to make sure people respond (or open or click) and you want to send them multiple emails until they do?
Here are some of the most common reasons our customers choose to do this (click to see a YouTube video):
Interested in going pro? Step 4 (optional) in our step-by-step guide is to create a sequence of emails instead of a single email. 👇
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We’ll show you how to do this with SalesFlare, as it’s the software we built and use ourselves, but it has a series of advantages:
Not convinced to use SalesFlare? Don’t worry, like I said, the steps are the same on all platforms, so let’s get to it. 🤓
To send bulk emails from your Gmail or Outlook mailbox using your preferred platform, you must first log in to your mailbox. With SalesFlare, it’s the first thing you do when signing up.
If the former, it’s probably best to use a platform like Salesforce that offers mass email and a CRM in one place. This avoids a lot of unnecessary work.
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In the second case, you can consider integrating other systems with your messaging platform. For example, our customers use Zapier or Piesync for this purpose.
Does each person have a full name? no worries SalesFlare automatically breaks it down into first name, middle name, last name, prefix and suffixes. This way you can personalize your emails without any problem.
Write the email as if you were sending it to a specific person, then replace specific words (their first name, company name, and everything else) with merge fields.
And, if you use SalesFlare, you can also see which of those same people who click on links in your emails visit your website, what pages they view, when, and for how long. Install the script which you can find in Salesforce settings here.
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Wondering what you can use it for? Check out these videos with our customer use cases on Youtube.
Ready to send? Maybe a quick test email just to be sure (click “Send Test” in SalesFlare), and then… on to the mailboxes!
Create a visual pipeline with the steps you need to guide people. This gives you the overview and control you need to close as many deals as possible.
Want to learn more about how to do it successfully? Read on for our guide on how to build a strong sales pipeline and manage it like a pro.
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Do you still have questions after that? Contact us in our app or chat on our site! We are happy to help you.
I’m the co-founder of SalesFlare, a simply powerful CRM for small businesses. I love growth, sales automation and creating beautiful products. There are many reasons why you might want to send a mass email campaign from your Gmail or G Suite account.
Whether it’s lead nurturing or cold prospecting for sales, an email outreach campaign for acquiring backlinks, or any PR campaign, it’s tedious and time-consuming to do your list manually until you are done.
So, to speed things up and help you send mass email campaigns using your Gmail account, we’re going to show you a step-by-step guide.
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All you have to do is follow each step and you’ll be done with your mass email campaign in no time.
Type the name of your campaign and press Save. Create a campaign name that’s clear, crisp and easy to remember later. The name of your campaign should match the function it performs.
You can schedule your campaign to be sent at a specific date and time. For example, you can type “tomorrow at 8:00 a.m.” and it will schedule the campaign to be sent at 8:00 a.m. the next day.
You can add details about all the things you want to track. You can track things based on your campaign goals, such as email opens, links clicked, and clicks on the various calls to action provided.
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Now drag and drop your leads .csv file to load all contacts and hit save. Make sure your CSV file has at least one email column.
Other columns in the CSV file can include the first name, last name, company name, country, and city of the intended recipient.
Now write your email as you wish. You can use the available variables for customization. You can also add attachments and links. Once your email is ready, click Save.
Pro Tip: You can also send custom attachments in your email. Supports mail merge for PowerPoint, so you can customize attached slide deck.
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If the recipient misses the initial email and doesn’t respond, a gentle reminder can be sent.
Follow-ups increase the chances of emails being opened and increase engagement rates. You can greatly improve your campaign response rate by adding follow-up messages to send.
You can send a test email here to see if your variables and format are working correctly, along with other important details. Once you are satisfied with everything after verification, press Validate.
That’s it! Your mass email campaign is scheduled or queued in your Gmail as needed. Now all you have to do is sit back and monitor email opens, link clicks, and replies.
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You can check how many emails have been opened, clicked, replied to and rejected. Likewise, you can also see where they are currently in the email delivery sequence.
You can track email response times using a tool like EmailAnalytics. Average email response time is a critical KPI for sales teams and can dramatically increase conversion rates for email outreach campaigns.
The success of an email campaign is highly dependent on the email delivery rate. A message can be great, but it’s only useful if it reaches the right audience and the prospects it’s supposed to communicate.
Here are some tips for improving email deliverability, while keeping your Gmail account secure. And most importantly, the sending domain you use should be safe and secure.
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Use the domain of the website you are promoting so that Google does not mark your account as spam.
Only send emails to high-quality leads. By removing inactive users from the mailing list, your account is less likely to be marked as spam.
Before sending your mass email campaign, make sure all selected email addresses are valid. This guarantees a low bounce rate.
Keep your mailing lists up to date, fresh and relevant. Be sure to remove users who never respond and add high-quality leads regularly.
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You may have the most relevant leads, the best email list, and the most interesting message to communicate, but if your audience doesn’t open the email and read the message, all is lost.
It is essential that your email stands out and captures the interest of the target audience. A high engagement or click-through rate (CTR) indicates that people have shown interest and are likely to provide positive feedback.
In order to measure the success of the group
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