Google Workspace Migration For Microsoft Exchange – Have you been tasked with migrating your Google Workspace organization to Microsoft 365? A quick search will provide dozens of tools and guides to get you started. Unfortunately, migrating to entrenched collaborative environments like Google Workspace is often not a simple task, and even good managers find themselves in the middle of a migration when they trust marketing.
Many tools sell the ability to transfer Google Drive and Google Shared Drive licenses. The seller may make documentation available to you before you buy, and they may promise 24-hour support. That’s all well and good, but are you willing to risk your career without trying? I will not do it! I highly recommend blocking out your day, grabbing a cup of coffee, and doing a deep dive into whatever migration tool you plan to use to transfer documents.
Google Workspace Migration For Microsoft Exchange
Google Drive and Microsoft SharePoint/OneDrive are designed differently and therefore handle permissions differently. By default, Google has more adaptive collaboration features that can lead to situations that work naturally in the source but don’t necessarily translate well (or at all) to the target. Migration tools need to handle this situation somehow, and it’s important to understand how SharePoint/OneDrive permissions are taken care of. One-to-one sharing permissions are usually easily handled by most tools, but I highly recommend a thorough test of anything more complex than that.
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Google Workspace has the concept of domain alias and Microsoft 365 does not. If you’re using a domain alias with Google and those alias email addresses are important to you, you’ll need to manually add all the alias email addresses in each mailbox and migrated group. For organizations using multiple domain aliases, this can quickly add up to thousands of alias email addresses, so be prepared to break out Excel and learn remote PowerShell to import them into Exchange Online.
Google pioneered the concept of collaborative group. Microsoft quickly copied the concept and released Unified Groups (aka Microsoft 365 Groups) as a platform for Microsoft Teams. Unfortunately, the two platforms are built differently enough that mapping Google Group settings to unified groups/teams requires a close understanding of both environments (and creative interpretation of specific permissions).
I don’t know of any tool that takes into account group settings (post settings, mail flow, etc.), so manual transfer is up to the admin. Some tools control owner/member permissions, but these permissions are managed as part of the membership transition and usually require their own cleanup and translation efforts. I strongly suggest that you pre-assess your environment for important group features so that you can determine which settings and permissions may need special attention. For these reasons, many organizations decide to start from scratch with groups and teams.
Additionally, as of this writing, only one tool offers Google Group post history migration due to Google API limitations. This is a slow, manual process performed by the seller (not the customer) that requires expensive consulting hours. If you need to migrate Google Group post history, plan ahead and plan for multiple limitations compared to traditional workloads like mail and documents.
Microsoft Office 365
As of this writing, there is no migration path from Google Forms to Microsoft Forms. Of course, raw data can be exported/imported in many formats, but web forms used by end users to submit data are not portable. If Google Forms is mission critical, get ahead of it and start redeveloping them as Microsoft Forms.
SaaS solutions such as Google Workspace and Microsoft 365 provide organizations with scalable and cost-effective software suites to increase end-user productivity. Once a productivity suite is deployed, the next natural step is to seamlessly add third-party applications and protocols to the mix. Moving these integrations from Google Workspace to Microsoft 365 may not be easy.
It is common for a deployed SMB to have at least SSO, MFA, MDM, SIEM, filtering, archiving, and CRM. Organizations with an open and agile infrastructure approach often end up with “application sprawl” and “shadow IT” to use before moving forward. Proprietary code and apps that write custom data (document metadata, Google Apps script, calendar apps, etc.) are unlikely to be supported in Microsoft 365, but your employees can rely on them for their day-to-day work. All this must be done ad hoc and with its own planning on a parallel timeline. I suggest dedicating resources in your migration plan to thoroughly audit these.
Not all organizations will have the above considerations, but don’t be surprised! When in doubt, navigate through all the links in the admin portal and read the guide to understand what it all means so you don’t get left behind on outage day. Planning ahead and testing your migration tools will go a long way in ensuring a smooth transition for end users.
Google Workspace Updates: Migrate Users And Data Between G Suite Environments More Easily
Are you considering helping your organization migrate Google Workspace to Microsoft 365? Our experienced consultants love the opportunity to help with any aspect of the process, from hands-on consulting to turnkey, fixed-fee projects. Contact us today to discuss your project goals. Migrating from Microsoft 365 (Office 365) to G Suite requires more than a one-click approach. Here are some tips to smooth your transition.
Microsoft 365 (formerly Office 365) and recently renamed G Suite (Google Apps) are both incredibly efficient and collaborative SaaS platforms. However, while both work towards the same goal – improving business productivity – each has different characteristics in terms of application design, workflow and cloud infrastructure. So moving from Microsoft 365 to G Suite requires more than a one-click approach. Here are some tips to smooth your transition from Office 365 to G Suite.
Why switch from Microsoft 365 (Office 365) to G Suite? Understand the pros and plan for the cons
Advanced mobility: Microsoft 365 is built on top of the Office desktop applications. While G Suite has always been mobile-first and cloud-centric. That morality still prevails. The browser version of G Suite works faster, even with slow network connections or device capabilities. Starting with the cheapest plan, you can control mobile devices from your G Suite admin console. Only Microsoft 365 Business Premium users are able to do this. If any device is lost or stolen, it can be difficult to erase data from it.
Migrate Google Workspace To Microsoft 365
Less administrator dependency: G Suite wins by offering minimalistic and highly intuitive interfaces. Microsoft 365 may require the skills of an IT administrator for the inevitable troubleshooting and customization. This means more user requests for administrators.
Easier Pricing: Google is known for its simplicity, and this extends to pricing – there are only three plans to choose from. Microsoft has so many options that it can make you wonder if you made the right choice. G Suite Business also has unlimited storage, while Microsoft has a one-terabyte limit.
Lack of familiarity: Having said that, remember that Office 365 has nurtured companies since childhood, and losing that familiar environment requires hand-holding.
Reduced features: Microsoft 365 has an arsenal of apps, some of which have nothing to do with G Suite. In some cases, third-party tools may be required to fill in the gaps.
Google Workspace Vs. Microsoft Office 365
Let’s be honest, moving comes with a heavy dose of confusion and stress. Remove it from purchasing, communications and stakeholder training.
You have the people and the process in place – now you need to finalize the tools. G Suite offers a handy data transfer service that takes care of all your email, calendars, and contacts.
For other services, like OneDrive, you’ll need to do bulk exports and imports manually, as the data transfer service doesn’t offer a seamless option. Below is an example of Microsoft 365 (Office 365) data transfer steps:
In Microsoft 365 (Office 365) you need to create a “migration” user: an account with extended rights, but without a real person behind it. This user will transfer data to G Suite.
A Review Of Google Workspace With Outlook
Access your Admin Exchange Center, select Permissions, then Admin Roles, and click + to add a new one.
Name it and then add two roles: ApplicationImpersonation and ViewOnly-Configuration. Save this role and go to User roles to add your user.
In G Suite, create target users manually or a CSV file. Upload with user data. A template is provided in your admin console. Mailboxes, calendars, and contacts must be moved separately. The procedure is the same for all three cases.
Let’s start with email – select Email. Fill in some fields, such as the transfer source, which is Microsoft Exchange 365, then the connection protocol, which you can choose to select automatically (recommended). Finally, enter your domain in the URL field and your transfer user’s email in the Role account field.
G Suite To Office 365 Migration
Next, configure how much data you want to recover, and if you need anything specific, such as deleted and junk emails.
SaaS data loss is not only possible but probable. Neither Office 365 nor G Suite provides a definitive way to recover data lost due to human error, malware, sync errors, and/or malicious intent.
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