Gmail Microsoft Exchange Server Settings – This article looks at what to do if Outlook can’t connect to your Gmail account. Connecting Gmail to Outlook is a simple process, but due to some security nuances, you may not be able to connect Outlook to Gmail. The most popular problem with Outlook and Gmail is that Outlook asks for username and password no matter how many times you type them correctly.
In short. This issue is common for Outlook 2016 users and Gmail accounts with two-factor authentication enabled. Outlook 2016 does not support 2FA, which makes it a bit confusing for users to set up a Gmail account in Outlook. In this article, we will show you how to fix Gmail account connection issues in Outlook. How to fix Outlook not connecting to Gmail?
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Before you start setting up your Gmail account in Outlook, make sure that your mailbox is set up correctly. Check if the IMAP protocol is enabled in your Gmail account settings.
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Log in to your Gmail account and click on the little gear in the upper right corner of the window. Select Show all settings. After that, go to the Forwarding and POP/IMAP tab. You need to make sure that IMAP mode is enabled. As for POP, ignore this ancient protocol. It is very outdated and no one should be using it.
IMAP is a special communication protocol between a client and an email server. This allows the server to synchronize your mailbox between all devices and keep everything up to date. For example, if you open an email in Outlook, IMAP ensures that the email is also marked as read in the Gmail user interface. How modern email works and why everyone has given up on POP that doesn’t support these handy features.
By default, Gmail enables IMAP for every account, so this step is unnecessary. We need to make sure that it is enabled, otherwise you may have problems connecting your Gmail account to Outlook.
How to connect Gmail to Outlook 2019? Before you go. It is very important to enable two-factor authentication on your Gmail account, otherwise you may receive Outlook connection errors from Gmail. Follow this guide from Google to learn more about how to enable two-factor authentication on your Google Account.
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Let’s start with Outlook 2019, Microsoft’s newest and freshest email application. In Outlook 2019, connecting to Gmail is a much simpler process than in the previous version (Outlook 2016, etc.).
Now let’s talk about Outlook 2016, 2013 and 2010. Things are a little different there because it doesn’t support 2FA. The account creation process is largely the same, but you’ll need to create an app-specific password to log in.
Entry. If you’re having trouble accessing your account in Outlook 2019, try creating an application-specific password and using it instead of the traditional login process described above.
You can let Outlook connect your accounts automatically and find all the information, or set it up manually. If you choose to set it manually, follow these steps:
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You may still get connection errors, but that’s okay. Now we tell you what to do with it.
As explained at the beginning, this issue occurs due to two-factor authentication. As of July 15, 2014, Google will block apps that use Simple Authentication to access Gmail. Older versions of Outlook do not support two-factor authentication, so users must create an application-specific password to connect Gmail to Outlook. You can only enable this feature on the Google Account webpage. Here’s how to do it:
Use this app-specific password instead of your Google Account password to authenticate your Gmail mailbox through Outlook.
Outlook will attempt to run several connection tests. If you configured everything correctly, the following task should have completed successfully.
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Outlook should then verify your account correctly and connect Gmail to Outlook successfully. Now you can use Gmail in Outlook without any problems.
If you are using older versions of Outlook (Microsoft Office 2016 or earlier) to connect to your Gmail inbox, you will likely receive an email similar to the following:
On May 30th, you may lose access to apps that use less secure sign-in technology. To help keep your account secure, Google no longer supports the use of third-party apps or devices that ask you to sign in to your Google Account using only your username and password. Instead, you must sign in using other secure technologies, such as Sign in with Google or OAuth 2.0. Email programs such as Outlook 2016 and earlier have less secure access to Gmail. Switch to Office 365, Outlook 2019 or newer, or any other email software that lets you sign in using Sign in with Google.
Task [email protected] – Reported error (0x800CCC92): “Your email server rejected your login. Please verify your username and password for this account in account settings. Server responded: -ERR [AUTH] Username and password not accepted.”
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If you’re using Outlook 2016 (retail), 2019, 2021, or 365, you should have no problem disabling less secure apps. All these versions support IMAP connections to Gmail when the Allow less secure applications option is disabled. If you’re using an older version of Outlook, you’ll need to upgrade to a newer version or enable two-step verification and use an app password.
Here’s an easy workaround to bypass this limitation in an older version of Outlook. Follow the steps below:
After enabling 2FA and app password generation, Outlook 2016, 2013, 2010, and 2007 can connect to your Gmail mailbox after May 30, 2022.
If Outlook fails to connect to Gmail, check whether your computer or your Internet service provider is blocking the network ports used to access Gmail. You can check the ports in Windows 10 using the Test-NetConnection PowerShell cmdlet. You should check the availability of Gmail servers using the following protocols: IMAP over SSL (993) and SMTP over TLS (587). Open elevated PowerShell with Win + X – Windows PowerShell (Admin) and run the commands:
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If the command returns TcpTestSucceeded = false, the firewall is blocking access to your Gmail email account. Check your computer’s Windows Defender firewall or third-party firewall settings (most modern antivirus programs have built-in network filtering). Allow the outlook.exe process to send outbound traffic over TCP ports 993 and 587. If the TCP ports on your computer are not blocked, contact the technical support service of your Internet service provider. Some network devices may block access to necessary ports.
If you have somehow or intentionally revoked your Gmail account, you will face many problems in connecting your account. Here’s how to recreate it and reconnect your Gmail account to Outlook. In other words, this is how you can revoke access to an Outlook Gmail account.
There is another known bug in Outlook 365 and Outlook 2019. It will appear after you have added your Gmail account to your Outlook configuration, and you will be prompted for a username and password.
Everything explained above in this section should be more than enough for you to properly connect your Gmail account to Outlook. If you still have problems connecting Gmail to Outlook, try the items described in the list below. Here are some tips from users who have successfully set up their Gmail account in Outlook.
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That’s it, your Gmail Outlook account is now set up and the problem of Outlook not connecting to Gmail is solved. It downloads all your emails and syncs all your data. Depending on the size of your mailbox, this process may take some time, so please wait until everything is synced.
I enjoy technology and website development. Since 2012, I have been running some of my own websites and sharing useful content on gadgets, PC management and website promotion. Outlook settings for Gmail: Companies do not rule out the implementation of Office 365 and other cloud services.
Gmail is a recognized online email service provided by Google that stores gigabytes of messages and information.
If you use multiple email accounts, setting up Gmail in Outlook is handy. Another reason why you should set up Gmail in Outlook.
What To Do If Outlook Cannot Connect To Gmail Account?
If this is your first time creating an account, a welcome screen will appear, click “Next” and the “Add Email Account” screen will appear. Select “OK” and click “Next” to manage Outlook.
When verification is complete in the Account Verification Settings dialog box, click Close. If verification fails, check configuration settings again.
In general, if you want to enable less secure apps, you need to allow the appropriate app or website settings.
However, many Gmail users need to migrate their inbox to MS Outlook or back up their email.
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Or if Outlook PST is corrupted and you want to repair Outlook pst files
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