Gmail Mail Server Settings For Outlook – In this article, we will look at what you need to do if Outlook cannot connect to your Gmail account. Linking Gmail to Outlook is a simple process, but due to some security nuances, you may end up with Outlook unable to connect to Gmail. The most common problem with Outlook and Gmail is that Outlook keeps asking you for a username and password no matter how many times you enter it correctly.
Long story short. This issue is most common for Outlook 2016 users who have Gmail accounts with two-factor authentication enabled. Outlook 2016 does not support two-factor authentication (2FA), so it forces users to go through a somewhat cumbersome process of setting up a Gmail account in Outlook. In this article, we will show you how to fix Gmail account connection problems in Outlook How to solve Outlook not connecting to Gmail problems?
Gmail Mail Server Settings For Outlook
Before you start setting up a Gmail account in Outlook, make sure that your mailbox is configured correctly. You need to check if you have IMAP enabled in your Gmail account settings.
What To Do If Outlook Cannot Connect To Gmail Account?
Log into your Gmail account and click the small gear in the upper right corner of the window. Select View all settings. Next, go to the Send and POP / IMAP tab. You need to make sure that the IMAP status is set to Enabled. For POP, just ignore this old protocol. This is seriously outdated, and no one should continue to use it.
IMAP is a private communication protocol between a client and a mail server. It allows the server to sync your mailbox between all devices and keep everything up to date. For example, if you open an email item in Outlook, IMAP makes sure that the email is marked as read in the Gmail interface, too. This is how modern mail works and why everyone is abandoning POP, which does not support such convenient features.
By default, Gmail keeps IMAP enabled for every account, so this step isn’t necessary. We just need to make sure that it is enabled, otherwise you might have problems connecting your Gmail account to Outlook.
How to connect Gmail to Outlook 2019? before you go. It is important to enable two-factor authentication in your Gmail account, otherwise you may receive Gmail in Outlook login errors. Follow this guide from Google to learn how to enable two-factor authentication for your Google account.
How To Configure Gmail In Ms Outlook?
Let’s start with Outlook 2019 which is the newest and latest mail app from Microsoft. In Outlook 2019, connecting to Gmail is an easier process than in the previous version (Outlook 2016, etc.).
Now let’s talk about Outlook 2016, 2013 and 2010. Things are a little different there because they don’t support two-factor authentication (2FA). The account setup process is mostly the same, but you need to create an app-specific password to log in.
NB. If you’re having trouble accessing your account in Outlook 2019, create an app-specific password and try using it instead of the traditional login process described above.
You can let Outlook connect your account automatically and get all the details or select them manually. If you choose to set it manually, proceed with the following:
Email Troubleshooting: Smtp And Imap Settings
There may still be connection errors, but that’s okay. Now we will tell you what to do with it.
As explained at the beginning, this problem is caused by two-factor authentication. Since July 15, 2014, Google has banned apps that use simple authentication to access Gmail. Older versions of Outlook do not support two-factor authentication, so users need to create an app-specific password to connect Gmail to Outlook. You can activate this function only on the Google account web page. Heres how to do it:
Use your app password instead of your Google account password to authenticate your Gmail inbox with Outlook.
Outlook will attempt to run several connection tests. If you configured everything correctly, you should see that the next task has completed successfully.
Gmail Server Settings For Outlook
After this Outlook should successfully verify your account and connect Gmail to Outlook successfully. Now you can use your Gmail in Outlook without any problem.
If you are using an older version of Outlook (Microsoft Office 2016 or later) to connect to your Gmail mailbox, you most likely received an email like this:
On May 30th, you may lose access to apps that use less secure login technologies. To help keep your account secure, Google will no longer support the use of third-party apps or devices that require you to sign in to your Google Account using only your username and password. Instead, you’ll need to sign in with Sign in with Google or other, more secure technologies, such as OAuth 2.0. Email clients such as Outlook 2016 and earlier have less secure access to your Gmail. Switch to Office 365, Outlook 2019 or later, or any other email program where you can sign in with Sign in with Google.
Task purpose [email protected] – Error reported (0x800CCC92): “The email server refused your connection. Check the username and password for this account in account settings. The server responded: -ERR [AUTH] Username and password not accepted the traffic. “
What Are Gmail’s Smtp Settings?
If you’re using Outlook 2016 (retail), 2019, 2021, or 365, you should have no problem disabling less secure apps. All of these versions support IMAP connections in Gmail with the “Allow less secure apps” option turned off. If you’re using an older version of Outlook, you’ll need to upgrade to a newer version or turn on two-step verification and use an app password.
Here is an easy solution to bypass this restriction in an older version of Outlook. Simply follow the steps below:
Enabling two-factor authentication and app password creation will allow you to use Outlook 2016, 2013, 2010, and even 2007 to connect to your Gmail inbox after May 30, 2022.
If the Outlook to Gmail connection test fails, you will need to verify that your computer or ISP is not blocking the network port used to access Gmail. To check ports on Windows 10, use the Test-NetConnection PowerShell cmdlet. You need to check if Gmail servers are available on the following protocols: IMAP over SSL (993) and SMTP over TLS (587). Open the above PowerShell with Win + X – Windows PowerShell (Administrator) and run the commands:
How To Setup Gmail In Outlook?
If the command returns TcpTestSucceeded = False, access to your Gmail email account will be blocked by the firewall. Check the Windows Defender firewall or third-party firewall settings on your computer (many modern antivirus programs have a built-in network filter). Allow the outlook.exe process to send outgoing traffic on TCP ports 993 and 587. If TCP ports are not blocked on your computer, contact your ISP’s technical support service. Some network equipment may block access to required ports.
If you somehow intentionally revoke access to your Gmail account, you may end up with a lot of problems linking your account. Here’s how to recreate it and connect your Gmail account in Outlook again. In other words, here is how to remove access to an Outlook Gmail account.
There is another known bug in Outlook 365 and Outlook 2019. It appears after adding your Gmail account to your Outlook configuration, and it asks for a username and password.
Everything described above in this section should be more than enough to properly connect your Gmail account to Outlook. If you are still having issues connecting Gmail to Outlook, try the things in the list below. Here are some tips from users who have successfully set up their Gmail account in Outlook.
How To Use The Gmail Smtp Server To Send Emails For Free
That’s it, your Outlook account is now configured for Gmail, and the issue with Outlook not connecting to Gmail is resolved. It will download all of your email items and sync all the information. Depending on the size of your mailbox, this process may take a while, so sit back and wait for everything to sync.
I love technology and web development. Since 2012 I am running some of my own websites, sharing useful content on gadgets, PC management and website promotion. Have you ever seen IMAP settings for Gmail and wondered what they are? This article explains all about IMAP.
When you look at the Gmail settings, everything is pretty simple until you notice the IMAP settings in Gmail and wonder what they are used for. This article explains the IMAP settings in Gmail and how to configure them.
Gmail IMAP is when you want to download Gmail email from an email client on your computer, such as Outlook. IMAP will download the messages and sync the changes back to the Gmail servers so everything stays the same.
Imap Configuration For Iphone/ipad
Not everyone likes to use the online version of Gmail. Some people still prefer the old way of using email clients like Microsoft Outlook, iOS Mail, or macOS Mail. Some may want to use the outdated Mozilla Thunderbird which is now outdated. Others have employers who force them to use it.
If you find yourself in the email client camp willingly or unintentionally, IMAP is here to make your life easier. It’s very easy to set up, as you’ll see below.
Go to the Gmail and POP/IMAP forwarding page on your desktop, scroll down to the IMAP settings section, and
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